Short-Term Stay

Tourism/Sightseeing

Documents to be provided by visa applicant

1. A valid passport with at least two (2) facing blank pages
2. One (1) passport photograph (45mm x 35mm) taken within the last six (6) months with a white background.
3. A completed and signed visa application form: Visa Application Form
4. A copy of an additional form of Government identification (e.g. driver’s license, electoral registration card, etc.)
5. Intended flight itinerary/reservation (from country of residence to Japan and back)
6. A recent bank statement (within the last three (3) months) showing sufficient funds for expenses in Japan. *Please note that screenshots will not be accepted. The bank statement should include the name of the account holder(s), the current balance, and the bank's stamp.
7. A completed Schedule of Stay/Travel Itinerary: Schedule of Stay/Travel Itinerary Form  This form must be filled out in detail and the dates should match the intended flight itinerary/reservation. (e.g. date of arrival in Japan, check-in to hotel, hotel names, addresses and phone numbers, airports etc., as well as a comprehensive list of daily activities for the duration of the applicant's stay in Japan. Writing 'sightseeing' alone will not suffice. Please write each scheduled day of stay in Japan and the relevant activity individually in the form. In instances of the same information being written in boxes below, you may write “Same as Above”.)

Visiting Relatives/Acquaintances

Documents to be provided by visa applicant

1. A valid passport with at least two (2) facing blank pages
2. One (1) passport photograph (45mm x 35mm) taken within the last six (6) months with a white background.
3. A completed and signed visa application form: Visa Application Form
4. A copy of an additional form of Government identification (e.g. driver’s license, electoral registration card, etc.)
5. Intended flight itinerary/reservation (from country of residence to Japan and back).
6. A recent bank statement (within the last three (3) months) showing sufficient funds if covering your own expenses in Japan. *Please note that screenshots will not be accepted. The bank statement should include the name of the account holder(s), the current balance, and the bank's stamp.

If the applicant is not covering their travel expenses but the person they are visiting is, that person becomes their guarantor (see below for further requirements).
    7. Proof of kinship if visiting relatives (e.g. copy of birth certificate, marriage certificate or family register (KOSEKI-TOHON/SHOHON) issued within the last three (3) months) 
        OR Proof of Acquaintance if visiting acquaintances (e.g. photos, letters, copy of e-mails etc.)

Documents to be provided by inviter in Japan

1. Invitation letter to be completed by inviting person
2. List of Applicants Form if there are multiple applicants invited by the inviting person.
3. A completed Schedule of Stay/Travel Itinerary from inviting person. The dates should match the intended flight itinerary/reservation. This form must be filled out in detail without the use of the generic words “sightseeing” or “touring”.

Documents to be provided by guarantor in Japan (who covers the applicant’s travel expenses).

1. A copy of both sides of the valid Residence Card and passport of guarantor if they are a foreign national.
2. Guarantee Letter to be completed by guarantor
3. Certificate of residence (JUMINHYO) of guarantor (copy accepted)
4. One of the following documents concerning the guarantor (copies accepted)

      (1) A certificate of deposit balance 
      (2) A certificate of income/taxation issued by the head of administration of the place of residence or a certificate of tax payment issued by the director of the tax office
      (3) A copy of the counterfoil of final tax return with the seal of reception of the tax office

Business Purposes

Documents to be provided by visa applicant

1. A valid passport with at least two (2) facing blank pages
2. One passport photograph (45mm x 35mm) taken within the last six (6) months with a white background.
3. A completed and signed visa application form: Visa Application Form
4. A copy of an additional form of Government identification (e.g. driver’s license, electoral registration card, etc.)
5. Intended flight itinerary/reservation (from country of residence to Japan and back).
6. Applicant’s original job letter (stating position, purpose of visit and intended length of stay including arrival and departure dates). If the company is covering the expenses of the trip, the job letter must also state this.
7. Copy of Company Business Registration Certificate/Certificate of Incorporation

Documents to be provided from Japan

1. Invitation letter completed by inviting person/company
2. A completed Schedule of Stay/Travel Itinerary. This form must be filled out in detail and the dates should match the intended flight itinerary/reservation. (e.g. date of arrival and departure from Japan, hotel’s name, telephone number and address, and a comprehensive list of daily activities for the duration of the applicant's stay in Japan)
3. List of visa applicants if there are multiple applicants invited by the inviting person/company. The Japanese List of Applicants Form can be found here.

Documents to be provided by guarantor in Japan (who covers the applicant’s travel expenses)

1. Guarantee Letter completed by guarantor
2. One of the following documents regarding the Inviting Organization (copies accepted):

      (1) A certified copy of the incorporation register (HOJIN-TOHKIBO-TOHON) issued within the last three (3) months, or an overview of Company/Organization
      (2) A copy of the Certificate of Employment if the inviter is an individual
      (3) A copy of the latest edition of a quarterly corporate report (KAISHA-SHIKIHO) if the company is listed on the stock exchange in Japan
 
NOTE
All individuals or companies intending to conduct business with Japanese nationals or companies must please remember that it is your responsibility and in your best interest to fully investigate the validity of the persons or companies before commencing business transactions.

The Embassy of Japan regrettably is unable to take any action over private business matters or disputes by reason of absence of legislative authority over private business issues.

In matters concerning private business disputes, the Embassy advises that a report be made to your local police authority and Interpol police.

Attending a Conference

Documents to be provided by visa applicant

1. A valid passport with at least two (2) facing blank pages
2. One passport photograph (45mm x 35mm) taken within the last six (6) months with a white background.
3. A completed and signed visa application form: Visa Application Form
4. A copy of an additional form of Government identification (e.g. driver’s license, electoral registration card, etc.)
5. Intended flight itinerary/reservation (from country of residence to Japan and back).
6. Applicant’s original job letter (stating position, purpose of visit and intended length of stay including arrival and departure dates). If the company is covering the expenses of the trip, the job letter must also state this. If another entity is covering the expenses of the trip, they must provide a letter stating their intent to do so and submit the relevant documents listed in 7.
7. Copy of Company Business Registration Certificate/Certificate of Incorporation of  company (if applicable) or an original letter from an educational institution if applicant is a student.
8. A recent bank statement (within the last three (3) months) showing sufficient funds if covering your own expenses in Japan. *Please note that screenshots will not be accepted. The bank statement should include the name of the account holder(s), the current balance, and the bank's stamp.

If the applicant and employer are not covering travel expenses but the inviter for the conference is, the inviting party becomes your  guarantor (see below for further requirements).
    9. A completed Schedule of Stay/Travel Itinerary: Schedule of Stay/Travel Itinerary Form
This form must be filled out in detail and the dates should match the intended flight itinerary/reservation. (e.g. date of arrival in Japan, check-in to hotel, hotel names, addresses and phone numbers, airports etc., as well as a comprehensive list of daily activities for the duration of the applicant's stay in Japan. Writing 'sightseeing' alone will not suffice. Please write each scheduled day of stay in Japan and the relevant activity individually in the form. In instances of the same information being written in boxes below, you may write “Same as Above”.)
   10. A copy of attendance/participation confirmation and a brochure of the conference

Documents to be provided from Japan

1. Invitation letter to be completed by inviting person(s) or organization(s)

Documents to be provided by guarantor in Japan (who covers the applicant’s travel expenses)

1. Guarantee Letter completed by guarantor
2. One of the following documents regarding the inviting organization:

      (1) A certified copy of the incorporation register (HOJIN-TOHKIBO-TOHON) issued within the last 3 months
      (2) A copy of the latest edition of a quarterly corporate report (KAISHA-SHIKIHO) if the company is listed on the stock exchange in Japan
      (3) A copy of the Overview of the Company/Organization if an organization has not been registered as yet as an incorporated entity
      (4) A copy of the Certificate of Employment if the inviter is a university professor or an individual.